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Your Organisation

This number will be on the email you received from us; e.g. 3221 (or sometimes ABC/3221-1 - either is fine)

If you don't have an assessment ID number, request one here or contact us for more information

Please state the category you wish to be approved under corresponding to the role you will be fulfilling
This information is needed so that you can be fairly assessed in relation to the size of your business

Please list the number of individuals currently employed in the following areas:

e.g. directors, contracts managers
e.g. site managers, foremen
e.g. tradesmen, labourers etc.
Self-employed operatives

The policy should include:

  • a signed statement of intent
  • a responsibilities section
  • an arrangements section

The policy must be up to date and include references to latest relevant legislation.

Provide details of how your organisation and your employees have ready access to competent H&S advice, preferably within your organisation. Provide the name and competency details of the source of advice including a CV and evidence of competence e.g copies of certificates/professional memberships

Legislation is constantly changing and your business needs to have clear procedures for identifying and implementing such changes.
Insurances

It is important that both insurances are submitted. Your broker will assist with any queries you may have.
Training

Provide a training matrix detailing what health and safety training has been undertaken by the groups detailed:

  • Directors
  • Office based managers
  • Site based managers/supervisors
  • Site based operatives
  • Labour only sub-contractors

Download the example training matrix for an example of the format required.

Provide evidence of training for one individual in each of the groups detailed above:

Evidence that training has been undertaken must be submitted with your return. Please note that the minimum training requirements for each category are as detailed below each section.

Please note that trade training such as City and Guilds, HNC etc. is not classified as health and safety training.

  • Senior managers including project managers and contracts managers must have CITB SMSTS, IOSH Managing Safely in Construction or similar H&S Management Training relevant to your organisations activities.
  • Site managers must have CITB SMSTS, IOSH Managing Safely in construction or equivalent training.
  • Site operatives and management must have the CSCS card appropriate to their occupation with additional training as required e.g. mobile tower erection, work at height etc. training. (CCNSG and other equivalent competency schemes may also be acceptable).

  • Senior managers including project managers and contracts managers must have CITB Supervisor, IOSH Managing Safely in Construction or similar H&S management training relevant to your organisations activities.
  • Field based managers must have CITB Supervisor, IOSH Managing Safely in Construction or similar H&S management training.
  • Site operatives and management must have the CSCS card or equivalent (e.g. ECS) appropriate to their occupation with additional training as required e.g. mobile tower erection, work at height etc. training. (CCNSG and other equivalent competency schemes may also be acceptable).

  • Senior managers including project managers and contracts managers must have health and safety management training such as CITB Supervisor, IOSH Managing Safely or IOSH Managing Safely in Construction in Construction or similar training relevant to your organisations activities.
  • Field based managers must have CITB supervisor, IOSH Managing Safely in Construction or similar management training.
  • Site operatives and management must have the CSCS card or equivalent (e.g. ECS) appropriate to their occupation with additional training as required e.g. mobile tower erection, work at height etc. training. (CCNSG and other equivalent competency schemes may also be acceptable).

  • Senior managers including project managers and contracts managers must have CITB Supervisor, IOSH Managing Safely in Construction or similar H&S management training relevant to your organisations activities.
  • Site managers must have CITB Supervisor or IOSH Managing Safely in Construction or similar H&S management training relevant to your organisations activities.
  • Site operatives and management must have the CSCS card or equivalent (e.g. ECS) appropriate to their occupation with additional training as required e.g. mobile tower erection, work at height etc. training. (CCNSG and other equivalent competency schemes may also be acceptable).

Evidence of other training should also be included e.g IPAF, PASMA etc.

Provide details and certificates as evidence of current first aid training/arrangements for:

Training must be delivered by an HSE approved organisation and the course content should be in accordance with the contents listed in Appendix 4 and 5 of the ACoP. Refresher training courses should include the contents detailed in Appendix 6. The training should be included within your training matrix.

The First Aid Regulations 1981 require an assessment to be made of your first aid requirements on all sites regardless of size (reference should be made to the ACoP second edition). Appendix 1 details criteria which should be considered and Appendix 3 details suggested numbers required.

Provide confirmation that the course meets the requirement of Regulation 10 of the Control of Asbestos Regulations 2006. Please note that the training must be formal asbestos awareness training given by a qualified/competent trainer with annual refresher training given by a competent person. Provide evidence of trainer’s asbestos related qualifications to evidence competence. The training should be included within your training matrix.
Risk Assessment

As required by the Management of Health and Safety at Work Regulations 1999 please provide an example risk assessment for an element of work on a construction site.

Although not required by legislation to have risk assessments in writing you are still required to be able to demonstrate your capability to assess risk competently. The most practicable way is to provide a risk assessment in writing. Please forward an assessment for a specific task such as the use of a power tool, the use of a mobile tower scaffold etc.

Contractors engaged in electrical work should detail their formal procedures and permits for dealing with electrical isolation and energising.
Accidents/Prosecutions etc.

Include details of any actions taken to prevent re-occurrence. Where available please confirm your injury incidence and frequency rates.
Sub-contractor Appointment

If your company appoints sub-contractors to undertake work on your behalf please submit a vetting exercise to evidence how you ensure that only sub-contractors who are competent in health and safety issues are appointed.

Provide evidence of a successful vetting exercise that you have undertaken on a sub-contractor. The vetting exercise must include all documentation received from the sub-contractor and must be for a sub-contractor you have deemed competent. Provide details of your arrangements for vetting of contractors, this should form part of your health and safety policy arrangements.
Monitoring/Consultation

Provide evidence such as copies of formal reports, site inspection reports, evidence of recent monitoring and management responses

Provide details of your company arrangements and details of any appointed safety representatives together with evidence of how consultation is carried out such as records/minutes of any safety meetings
Equipment Maintenance

Provide details of your equipment policy arrangements and evidence of equipment inspection/maintenance e.g. plant inspection register, ladder inspection register etc.
Corporate Competence

Provide copies of current membership or accreditation certificates.

Please supply a copy of the certificate as verification of your registration with another SSIP Member.

If the certificate does not include your registration number then please enter this above.

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